The term ‘Stock management’ refers to the process of managing the goods your business plans to sell. It incorporates acquiring, storing, organizing and keeping a tab on those goods. Additionally, it involves maintaining records of alterations happen in your inventory over time. It authorizes you keep the right amount of each product or item in stock to fufil patrons’ demand. It can be done by using a reliable stock management software guide. It augments efficiency and lowers the cost that is linked with operating a product business.

What is stock management software?

Inventory management software allows businesses to sustain track of stock and be more efficacious in their day-to-day operations. It assists the automation of tiresome manual tasks that can be susceptible to human error, elevating the accuracy of a company’s documented inventory levels and lessening costs associated with inventory carrying.

In simpler words, inventory management software is an automated software system employed to unify numerous stock control and order management tasks within a business. It enables organizations to keep a track and manage inventory items, customer orders, and inbound deliveries to lessen expenses and boost overall efficiency.

When it comes to manufacturing, inventory management software is also employed to keep a tab of parts, raw materials, and production documents – such as a bill of materials and work orders – via the supply chain.

Additionally, one needs to keep in mind that every organization entail peculiar requirements and uses for inventory software as per the type of goods they sell and their patron’s demands.

How to use inventory management software?

Given below are a few uses of an inventory management software.

  • Attain inventory management software

A third-party software vendor is acquired as per your enterprise’s inventory management demands. A potential seeker can sign up for a monthly or annual subscription to make the software, generally after watching a demo or taking a free trial.

  • Upload inventory information

It is necessary to add product details for each of your stocked items, including on-hand inventory levels, stock-keeping unit (SKU), storage location, and price.

  • Upload vendor information

It is imperative to add supplier data such as roduct prices and contact details to the inventory management software to enable faster purchasing.

  • Incorporate it with other business software

If required, one can integrate his/her inventory management software with any prevailing systems, such as your accounting or eCommerce systems.

  • Get automated reorder alters 

As inventory goes in and out of the business, the inventory management software will send you a prompt notification when stock demands reordering and also notify your purchasing manager. The purchasing manager can then formulate a purchase order for the requisite articles and send it to your supplier.

  • Track your inventory from the vendor to the warehouse

It is feasible for warehouse manager to keep a track on the status of a purchase order as it moves via supply chain. When goods reach, the warehouse team gets all or part of the purchase order in the system to automatically update the recorded stock levels.

  • Manage customer orders

When a customer orders from your brand, your inventory management software will notify you if the ordered goods are available or when to expect them, where they are kept, and shipping information for the customer.

  • Accomplish customer orders

A warehouse clerk recuperates the ordered goods and prepares them to be shipped. They authenticate the goods – either manually, or by connecting the software to a barcode scanner and scanning them – then pack them into a suitable packaging.

  • Ship customer orders

If the inventory software consists of a shipping management features or a shipping software integration, it is possible to print a shipping label automatically when all goods are confirmed.

  • Report on inventory and sales

The utilization of the inventory management software can enable your team access sophisticated reports and insights about the state of your inventory, sales trends, and supplier dependability.

  • Predict inventory requirements 

If you’re employing an advanced inventory management software, it is possible to get an access to tools that assist you predict future sales and purchasing requirements that allow smarter decision-making and inventory planning.

  • Automate inventory accounting

The integration of accounting software along with all the financial information documented in your inventory system can be easily attuned to make sure that your sales and purchasing data are errorrless across the whole business.

  • Optimise production management

For manufacturers and food and beverage producers, some inventory stock management software can also be employed to monitor raw materials and constituents via each level of production such as the formulation and management of bills of materials, assemblies, and sub-assemblies.

Inventory stock management software is available in all shapes and sizes. Some systems are peculiarly engineered for specific industries, functions, and business sizes. Others render an all inclusive tool that are ideal for optimizing all inventory management activities.


Inventory stock management software has become an indispensable aspect for managing stock effectively. It helps in minimalizing the costs that are usually associated with storage and helps in determining an equilibrium between client demand and supply.